Privacy & Candidate Data Policy

Updated and Effective Date: July 9, 2026

Makena Staffing Privacy Policy

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Makena Tech Solutions, Inc., doing business as Makena Staffing ("Makena," "we," "our," or "us"), respects your privacy and is committed to protecting the personal information you share with us.

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This Privacy Policy explains what information we collect, how we use it, who we share it with, and the choices you have regarding your personal information.

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This policy applies to visitors of our website, job applicants, candidates, clients, prospective clients, contractors, and anyone who interacts with Makena Staffing through our website, email, phone, SMS, social media, or recruiting platforms.

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Information We Collect - 

Depending on how you interact with us, we may collect information including:

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Personal Information

• Name

• Email address

• Telephone number

• Mailing address

• LinkedIn profile

• Resume or CV

• Employment history

• Education

• Professional certifications

• Skills and qualifications

• Salary expectations

• Work authorization status

• References (when provided)

• Interview notes

• Any other information you choose to provide during the recruiting process

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Website Information

When you visit our website, we may automatically collect:

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• IP address

• Browser type

• Device information

• Pages visited

• Date and time of your visit

• Referring website

• Cookies and similar technologies

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How We Use Your Information

We use your information to:

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• Match candidates with employment opportunities

• Evaluate qualifications for current and future positions

• Contact candidates regarding employment opportunities

• Communicate with clients about recruiting services

• Schedule interviews

• Verify employment eligibility when appropriate

• Maintain recruiting records

• Improve our website and recruiting services

• Respond to inquiries

• Meet legal and regulatory obligations

• Protect our business against fraud or misuse

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Candidate Submissions

When you apply for a position through Makena Staffing or submit your resume, your information may be reviewed by our recruiting team.

With your authorization, we may present your qualifications to prospective employers for employment opportunities.

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We do not sell candidate information.

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Recruiting Platforms

Candidates may apply through:

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• Our website

• Indeed

• ZipRecruiter

• LinkedIn

• CareerBuilder

• Dice

• Professional referrals

• Employee referrals

• Other recruiting platforms

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Information received from these sources is handled according to this Privacy Policy.

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SMS Communications

If you provide your mobile phone number and consent to receive text messages, we may send communications such as:

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• Job opportunities

• Interview scheduling

• Recruiting updates

• Appointment reminders

• Employment-related notifications

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We do not sell or share your SMS consent or mobile phone number with third parties or affiliates for their marketing purposes.

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You may opt out at any time by replying STOP to any message.

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Reply HELP for assistance or contact us directly at info@makenastaffing.com.

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Standard message and data rates may apply.

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Cookies

Our website uses cookies and similar technologies to improve your browsing experience, understand website traffic, and enhance our services.

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You may disable cookies through your browser settings; however, some portions of our website may not function properly.

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AI and Recruiting Technology

Makena Staffing may use recruiting technologies to assist our recruiters, including applicant tracking systems (ATS), resume parsing, search tools, communication platforms, and AI-assisted recruiting software.

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These technologies help us organize candidate information and improve recruiting efficiency. Final hiring decisions are always made by our recruiters and clients—not solely by automated systems.

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Information Sharing

We may share information with:

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• Prospective employers (with your authorization)

• Background screening providers (when applicable)

• Technology service providers that support our recruiting operations

• Government agencies when required by law

• Professional advisors, auditors, or legal counsel when necessary

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We never sell your personal information.

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Data Security

We use commercially reasonable administrative, technical, and physical safeguards to protect your personal information.

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While no method of electronic storage or internet transmission is completely secure, we take reasonable measures to safeguard the information entrusted to us.

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Data Retention

We retain personal information only as long as necessary to:

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• Provide recruiting services

• Maintain candidate records

• Meet legal obligations

• Resolve disputes

• Enforce agreements

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When information is no longer needed, it is securely deleted or anonymized where appropriate.

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Your Privacy Rights

Depending on where you live, you may have rights regarding your personal information, including the right to:

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• Request access to your information

• Correct inaccurate information

• Request deletion of your information

• Limit certain processing activities

• Withdraw consent where applicable

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California residents may have additional rights under the California Consumer Privacy Act (CCPA), as amended by the California Privacy Rights Act (CPRA).

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To exercise your rights, please contact us using the information below.

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Third-Party Websites

Our website may contain links to third-party websites.

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Makena Staffing is not responsible for the privacy practices or content of external websites. We encourage you to review the privacy policies of any site you visit.

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Children's Privacy

Our services are intended for adults seeking employment or recruiting services.

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We do not knowingly collect personal information from individuals under the age of 18.

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Changes to This Policy

We may update this Privacy Policy periodically to reflect changes in our services, technology, or legal requirements.

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When material changes are made, the updated policy will be posted on this page with a revised Effective Date.

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Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact:

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Makena Staffing
Makena Tech Solutions, Inc.
Email: info@makenastaffing.com
Website: www.makenastaffing.com

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By using our website or submitting your information to Makena Staffing, you acknowledge that you have read and understand this Privacy Policy.

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Effective Date: July 9, 2026

Makena Staffing SMS Terms & Conditions

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Makena Tech Solutions, Inc., doing business as Makena Staffing ("Makena Staffing," "we," "our," or "us"), may provide SMS (text message) communications to candidates, clients, contractors, and other individuals who have provided their mobile phone number and consented to receive text messages.

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Program Description

By opting into our SMS messaging program, you agree to receive text messages related to:

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• Employment opportunities

• Job alerts

• Interview scheduling and reminders

• Candidate status updates

• Appointment confirmations

• Employment onboarding communications

• Recruiting-related notifications

• Customer service communications

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Consent

Providing your mobile number and opting into SMS communications constitutes your consent to receive recurring text messages from Makena Staffing.

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Consent to receive SMS messages is not a condition of employment or the purchase of any products or services.

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Message Frequency

Message frequency will vary depending on your interactions with Makena Staffing, your job search activity, and recruiting opportunities.

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Message & Data Rates

Standard message and data rates may apply based on your wireless carrier's plan.

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Opting Out

You may opt out of SMS communications at any time by replying: STOP

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Once we receive your request, you will no longer receive SMS communications unless you opt in again.

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Help

Reply: HELP, or contact us at: info@makenastaffing.com

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Privacy

Your privacy is important to us.

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Makena Staffing will never sell, rent, or share your mobile phone number or SMS consent with third parties or affiliates for their marketing or promotional purposes.

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Your information will only be used to provide recruiting and employment-related communications.

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Please review our Privacy Policy for additional information regarding how we collect, use, and protect your personal information.

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Supported Carriers

SMS delivery is supported by most major U.S. wireless carriers; however, delivery is not guaranteed and may vary depending on your carrier or device.

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Changes

Makena Staffing reserves the right to modify these SMS Terms & Conditions at any time. Updated versions will be posted on our website with a revised Effective Date.

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Contact Us

Makena Staffing
Makena Tech Solutions, Inc.

Email: info@makenastaffing.com

Website: www.makenastaffing.com

Candidate Consent & Data Use Notice 

Welcome to Makena Staffing

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Thank you for your interest in working with Makena Staffing.

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We believe recruiting is more than matching resumes to job descriptions—it's about building lasting relationships based on trust, transparency, and respect. As part of our white-glove recruiting approach, we want you to understand how your information is used throughout the hiring process.

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What Information We Collect

During the recruiting process, we may collect information you voluntarily provide, including:

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• Your resume or CV

• Contact information

• Employment history

• Education and certifications

• Skills and qualifications

• Salary expectations

• Work authorization information

• Interview notes

• References (when provided)

• LinkedIn or other professional profile information

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How We Use Your Information

Your information helps us:

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• Evaluate your qualifications

• Match you with current and future career opportunities

• Contact you about positions that align with your experience

• Coordinate interviews with employers

• Maintain recruiting records

• Provide ongoing career opportunities with your permission

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Your Information Stays Yours

Makena Staffing does not sell your personal information.

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We will never market your information to unrelated third parties.

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Before presenting your resume to one of our clients for a specific opportunity, we will obtain your authorization whenever appropriate.

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Communication

By applying for a position or engaging with Makena Staffing, you may receive communications regarding:

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• Job opportunities

• Interview scheduling

• Application updates

• Employment-related information

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If you have opted into text messaging, you may receive SMS communications. You can opt out at any time by replying STOP.

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Your Privacy Matters

We take reasonable administrative, technical, and physical safeguards to help protect your personal information.

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Although no electronic system is completely secure, we are committed to handling your information responsibly and professionally.

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Your Choices

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You may request to:

• Update your information

• Correct inaccurate information

• Withdraw from consideration

• Request deletion of your personal information, subject to applicable legal or contractual obligations

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To make a request, please contact us at:

info@makenastaffing.com

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Our Commitment

At Makena Staffing, we believe exceptional recruiting begins with exceptional relationships.

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We are committed to treating every candidate with professionalism, honesty, confidentiality, and respect. Whether you're actively seeking your next opportunity or simply exploring future possibilities, we're honored to be part of your career journey.

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Thank you for trusting Makena Staffing.

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Makena Tech

Makena will update Privacy related policies to this space on a regular basis

Disclosure for Law Enforcement

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Under certain circumstances, Makena Tech Solutions, Inc. may be required to disclose your Personal Data if required to do so by law or in response to valid requests by public authorities (e.g. a court or a government agency).

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Legal Requirements

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Makena Tech Solutions, Inc. may disclose your Personal Data in the good faith belief that such action is necessary to:

• To comply with a legal obligation

• To protect and defend the rights or property of Makena Tech Solutions, Inc.

• To prevent or investigate possible wrongdoing in connection with the Service

• To protect the personal safety of users of the Service or the public

• To protect against legal liability

The security of your data is important to us but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security..

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Our Policy on "Do Not Track" Signals under the California Online Protection Act (CalOPPA)

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We do not support Do Not Track ("DNT"). Do Not Track is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable Do Not Track by visiting the Preferences or Settings page of your web browser.

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Your Data Protection Rights under the General Data Protection Regulation (GDPR)

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If you are a resident of the European Economic Area (EEA), you have certain data protection rights. Makena Tech Solutions, Inc. aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

• The right to access, update or delete the information we have on you.

• The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.

• The right to object. You have the right to object to our processing of your Personal Data.

• The right of restriction. You have the right to request that we restrict the processing of your personal information.

• The right to data portability. You have the right to be provided with a copy of the information we have on you in a structured, machine-readable and commonly used format.

• The right to withdraw consent. You also have the right to withdraw your consent at any time where Makena Tech Solutions, Inc. relied on your consent to process your personal information.

Please note that we may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about our collection and use of your Personal Data. For more information, please contact your local data protection authority in the European Economic Area (EEA).

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Service Providers

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We may employ third-party companies and individuals to facilitate our Service ("Service Providers"), provide the Service on our behalf, perform Service-related services or assist us in analysing how our Service is used.

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These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

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Links to Other Sites

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Our Service may contain links to other sites that are not operated by us. If you click a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit.

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We have no control over and assume no responsibility for the content, privacy policies or practices of any third-party sites or services.

Our Service does not address anyone under the age of 18 ("Children").

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We do not knowingly collect personally identifiable information from anyone under the age of 18. If you are a parent or guardian and you are aware that your Child has provided us with Personal Data, please contact us. If we become aware that we have collected Personal Data from children without verification of parental consent, we take steps to remove that information from our servers.

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Changes to This Privacy Policy

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We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.

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We will let you know via email and/or a prominent notice on our Service, prior to the change becoming effective and update the "effective date" at the top of this Privacy Policy.

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You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

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Contact Us

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If you have any questions about this Privacy Policy, please contact us:

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• By email: info@makenastaffing.com