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Step-by-Step Guide - Conduct an Effective Performance Review and Stay on Track

Updated: Aug 25, 2023

Effectively conducting performance reviews is crucial for employee growth, expectations, and maintaining a positive working relationship.

Prepare in Advance

  • Evaluate employees' goals, job descriptions, and past performance reviews.

  • Gather concrete examples of achievements and areas for growth.

  • Understand employee's roles, responsibilities, and company expectations clearly.

Choose the Right Setting

  • Select a private and comfortable location where you can have a focused conversation without interruptions.

Set a Positive Tone

  • Begin the conversation on a positive note by acknowledging the employee's contributions and achievements.

Start with Open-ended Questions

  • Begin the discussion by asking the employees to share their thoughts on their performance, achievements, and challenges.

Discuss Specific Achievements

  • Highlight specific instances where the employee excelled in their role.

  • Connect their accomplishments to the company's goals and values.

Address Areas for Improvement

  • Give constructively and supportively. Utilize the "SBI" (Situation-Behavior-Impact) method to provide specific examples of performance-affective behaviors.

Set SMART Goals

  • Collaboratively set Specific, Measurable, Achievable, Relevant, and Time-bound (SMART) goals for the employee's future performance.

Discuss Development Opportunities

  • Discuss growth, training, and skill development potential.

  • Align opportunities with employee career goals and company needs.

Gather Employee Input

  • Ask the employees for their thoughts on their strengths, areas for improvement, and goals. This ensures a two-way conversation.

Discuss Recognition and Rewards

  • If applicable, discuss any rewards, promotions, or recognition the employee might be eligible for based on their performance.

Address Concerns and Questions

  • Give the employee a chance to ask questions, clarify doubts, or raise concerns.

Summarize and Document

  • Summarize the key points of the discussion, including achievements, feedback, goals, and development plans.

  • Document the conversation and outcomes for future reference.

Create an Action Plan

  • Develop a clear action plan with timelines for achieving the set goals and improvements.

Offer Support

  • Show your commitment to supporting the employees' growth by offering resources, mentorship, or training opportunities.

End Positively

  • Reiterate your belief in the employee's potential and express appreciation for their contributions.

A performance review entails active listening, open communication, and addressing strengths and growth areas. Keep the conversation respectful, encouraging ongoing feedback throughout the year.


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